Effective Date: 1st Apr 2025

AuthorityPanel.com ("we", "our", or "us") is operated by OXE LTD, a private limited company registered in the United Kingdom with a registered office at 27 Old Gloucester St, London WC1N 3AX, UK. This Privacy Policy explains how we collect, store, use, and disclose your personal information in accordance with applicable laws including the UK GDPR and the Data Protection Act 2018.

1. Information We Collect

We collect personal data through:

• Forms filled on our website (e.g. consultations, applications)
• Communications with our team (e.g. email, WhatsApp, LinkedIn)
• Automated tools (e.g. analytics, cookies)

Categories of data we may collect:

• Contact details (name, email, phone)
• Business details (job title, company name, niche)
• Technical information (browser type, IP address, cookies, device data)
• Public content (user testimonials or submissions)
• Payment and billing information (handled via secure third-party providers)

2. Purpose and Legal Basis for Processing

We process your information:

• To provide and deliver our services (legal basis: contract)
• To respond to your inquiries (legal basis: legitimate interest)
• For invoicing and account management (legal basis: legal obligation)
• To improve and personalise our offerings (legal basis: legitimate interest)
• For email marketing (legal basis: consent)

3. Data Sharing

We only share your personal data when necessary:

• With trusted third-party providers such as Stripe, Google, AWS, and CRM tools
• With legal authorities if required by law
• If our company undergoes a merger, sale, or acquisition (in accordance with UK data law)

We never sell your data.

4. Your Rights

Under UK GDPR, you have the right to:

• Access your data
• Correct inaccurate or incomplete data
• Erase your data (“right to be forgotten”)
• Object to processing
• Request data portability
• Withdraw consent (for marketing)

You can exercise these rights by contacting: [email protected]

5. Data Retention

We retain personal data only as long as necessary:

• For the purpose it was collected
• To meet legal, regulatory, tax, accounting, or reporting requirements

Data no longer required is securely deleted or anonymised.

6. Cookies & Tracking

We use cookies to:

• Analyse site usage
• Improve user experience
• Retarget advertisements

You may adjust your cookie settings via your browser. Continued use of our site implies consent to cookie use.

7. International Transfers

We may process data outside of the UK or EEA (e.g. via cloud tools). In such cases, we ensure:

• Standard contractual clauses are used, or
• Providers are in adequacy-approved countries

8. Security

We implement technical and organisational security measures including:

• SSL encryption
• Secure payment gateways
• Role-based access controls

While no online system is 100% secure, we take data security seriously and follow best practices.

9. Children’s Privacy

AuthorityPanel services are not directed to individuals under 18. We do not knowingly collect data from minors.

10. Updates to This Policy

We may update this Privacy Policy periodically. We’ll notify users of material changes via email or our website.

11. Contact

OXE LTD
27 Old Gloucester St
London WC1N 3AX, United Kingdom
Email: [email protected]

You also have the right to contact the UK’s Information Commissioner’s Office (ICO) if you believe your data rights have been violated.

Thank you for trusting AuthorityPanel with your data.

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